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Administrative Cost Savings Progress Report


These updates have been prepared by Eve Belote, Associate Vice-President of Administration at ESCC.  For additional information or questions on these updates, please call 757-789-1767 or email ebelote@es.vccs.edu.

 

March 29, 2019

The third meeting of the Administrative Costs Committee took place on March 29, 2019, as part of the larger Implementation Committee meeting.  At this meeting, the preliminary revised organizational structure which had been introduced at the previous meeting was reviewed in more detail.  Another topic of discussion centered around the need for a Vice-President of Academics and Student Affairs (VPASA) as soon as possible in order to have a smooth transition between the interim VPASA and the permanent one.  As part of this discussion, it was noted that several colleges and the VCCS are moving to a model with a Vice-President of Academics and Workforce; this is a possibility for ESCC.  The next step for the Administrative Costs Committee will be to determine the actual net cost savings realized from aligning roles between ESCC and TCC as well as combining processes and transactions between the two colleges.

 

March 11, 2019

The second meeting of the Administrative Costs Committee took place on March 11, 2019, as part of the larger Implementation Committee meeting.  Prior to this meeting, TCC officials distributed their more detailed analysis of all the functional areas of TCC, which ESCC and VCCS officials reviewed.  The functional areas / departments examined were Finance, Human Resources, Academics, Student Affairs, Workforce Development Services, Grants, Marketing, Public Safety, Institutional Effectiveness and Research, and Information Services.  An in-depth evaluation of each area and its activities was conducted, with considerable discussion regarding the feasibility of tasks remaining at ESCC or being taken over by TCC.  There was also a more detailed review of ESCC’s organizational structure, and a very preliminary revised structure was discussed.  It should be noted that these reviews and discussions will eventually result in recommendations to the VCCS Chancellor, but the committee is not at that point yet.

 

February 14, 2019

The first meeting of the committee to review ESCC administrative costs took place on February 14, 2019, as part of the larger Implementation Committee meeting.  A review of ESCC’s current organizational structure and administrative costs took place, and the committee began to identify roles within ESCC which may be aligned with those at TCC as well as combining processes and transactions between the two colleges.  The ESCC areas of Finance and Student Affairs were initially identified as having the most opportunity to align positions, processes, and transactions.  Based on this initial meeting, TCC officials performed a thorough analysis of those areas, as well as others, documenting activities within each department that would:

  • Continue to be performed by ESCC
  • Be performed by TCC
  • Be performed by the Shared Services Center
  • Be performed by the VCCS